What information we collect and why we collect it

We need your personal and non-personal information to decide if you can get an RN license.  We will collect your name, address, date of birth, social security number, signature, and photo if you are applying for the licensure examination.  There may be rare occasions when we also will collect medical or disability information.  As a part of the online renewal or application licensure by endorsement process, we collect your phone number and e-mail address to contact you.  We will check your personal information before approving your licensure application.

How we use your information 

By West Virginia law, we must collect your social security number before we can give you an RN license.  We may share your information with government organizations and others required by law.  These groups include the Health integrity and Portability Data Base maintained by the Federal Government, the NURSYS licensure data base maintained by the National Council of State Boards of Nursing, Social Security Administration, and law enforcement agencies.  As a State Agency, we may have to give your information to authorities after receiving a legal request or a court order.  Computerized systems that contain your personal and non-personal information are stored in a secure server.  The West Virginia Office of Technology uses an encrypted security program to protect your personal information.

Reviewing and correcting your record – Individual Rights

You have the right to review your information in our records and to correct it if it is wrong or outdated.  Fees may be required.  To make changes to your RN license such as a name change, you must submit a copy of the legal document (marriage certificate, divorce decree, etc.) to the Board.  To change your address of record with the Board you must submit a written request providing your name and license number as well as the old and new addresses.

Consent

Submission of an application for licensure to this Board implies your consent with regards to the above stated information. 

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For information about our privacy requirements and practices, please e-mail rnboard@wv.gov, please place Privacy Policy in the subject line of the e-mail.  The Board’s Privacy Office will respond.